Absence Appeal Request

The Absence Appeal Form (Absence Appeal Form (Cut-Out))

• Complete all sections of the form with accurate and complete information.
• Clearly provide the course name and number (e.g., MAT1313, BIO1111).
• Mark whether you live in a residence hall or are affiliated with any listed groups.
• Enter the instructor's name and email address. Use your course schedule to confirm the name and the web directory to find the email if you don't have it readily available.
• Identify the School of Instruction for this specific course. Career Technical classes might include Automotive Technology, Early Childhood Technology, or Welding; Health Science classes might consist of Surgical Technology, LPN, or RN. Academic Instruction covers general college classes that fall under
  • Business Instruction (BAD, BOA, CSC)
  • Fine Arts Instruction (ART, MUS, SPT)
  • Humanities Instruction (COM, ENG, MFL)
  • Mathematics Instruction (EGR, MAT)
  • Natural Science Instruction (BIO, CHE, FCS, HPR, PHY)
• Social Science Instruction (CRJ, EPY, HIS, PHI, PSC, PYS, SOC, SWK)
• Indicate the specific campus location of the course.
• Provide a thorough written explanation for the excessive absences, ensuring a direct correlation with the attached supporting documentation.
  • Note: Examples such as "stressed out," "too much on my plate," or "overwhelmed" are not considered reasonable explanations for excessive absences.

• Include all relevant and verifiable documentation (doctor's notes, court documents, etc.) as outlined under "Grounds for Appeal."
• Make sure all documentation is legible and includes relevant dates.

• Submissions are made by selecting the Submit button at the bottom of the form.

• The Absence Appeal is reviewed along with the supporting documentation.
• The review will assess whether the justification provided is reasonable and adequately explains the pattern of excessive absences.
• The student's academic record, performance, and communication with the instructor may also be considered.

• The student will be notified of the appeal decision (approved or denied) within three (3) business days of the appeal submission deadline.
• Notification on the submitted Absence Appeal Form will be sent via the student's email address.

Outcome of Appeal:

• Appeal Approved: The student will be reinstated in the course. It is the student's responsibility to communicate with the instructor to determine how to proceed with coursework.
• Appeal Denied: The administrative withdrawal ("W" grade) will remain on the student's academic record.

• Submitting an appeal does not guarantee its approval.
• The decision of the Absence Appeal Committee is final.
• Students are strongly encouraged to communicate proactively with their instructors regarding attendance issues throughout the semester.
• Dropping below the required credit hours for housing may result in a student's removal from residence.
• A Withdrawal (W) can sometimes be in a student's best interest compared to a failing grade.