Refund Policies

Northwest Mississippi Community College allows students who withdraw completely from the college during the early portion of a term an opportunity to receive a percentage of their paid out of pocket tuition expenses refunded to them. The percentage refunded is determined based on the date the official withdrawal recorded.
Note: The Registration Fee and MSVCC Fees are nonrefundable.

Spring and Fall Standard/Online Full Term Courses

a. 100% refund if the official withdrawal is made prior to the beginning of the term.
b. 75% refund if official withdrawal is made during the first week after regular registration. Students will be responsible for 25% of the incurred tuition charges.
c. 50% refund if official withdrawal is made during the second week after regular registration. Students will be responsible for 50% of the incurred tuition charges.
d. 25% refund if the official withdrawal is made during the third week after regular registration. Students will be responsible for 75% of the incurred tuition charges.
Note: No refunds will be made after the end of the third week of registration, including eBook fees.
 

Summer/Winter/Nonstandard Courses 

a. 100% refund if the official withdrawal is made prior to the beginning of the term.
b. 75% refund if the official withdrawal is made on the day classes begin. Students will be responsible for the 25% of the incurred tuition charges.
c. 50% refund if the official withdrawal is made during the second day of classes. Students will be responsible for 50% of the incurred tuition charges.
d. 25% refund if the official withdrawal is made during the third day of classes. Students will be responsible for 75% of the incurred tuition charges. 
Note: Students who withdraw during the designated periods where refunds would be issued will receive any funds due to them after registration for the nonstandard terms concludes.

Meal Plan 

A pro-rated portion of a meal plan is refunded when a student officially withdraws, or officially vacates their assigned residence hall room and requests that their meal plan be canceled. Meal plans are pro-rated on a weekly basis for the future weeks of the semester. 
Note: NO MEAL PLAN REFUNDS WILL BE MADE AFTER THE LAST DAY TO WITHDRAW FROM A COURSE PASSING OR FAILING AND RECEIVE A “W” GRADE.

Institutional Scholarships

These scholarships will only cover direct costs to attend Northwest - such as tuition, room and meal plan. Scholarships cannot be used to cover the costs of textbooks or other expenses above tuition, room and meal plan. Scholarships cannot exceed cost of attendance minus other aid received. Scholarships will not “stack” against any Federal aid awarded. Federal aid overrides all scholarships with the exception of a Foundation Scholarship. Students receiving scholarships must attend Northwest for a minimum of six weeks during the semester in which they are awarded a scholarship. Any student who officially or unofficially withdraws prior to the six week requirement shall not receive the scholarship previously awarded. Each student shall also be required to maintain specific academic standards relative to the scholarship awarded.
Note: These standards are included on the acceptance letter which is signed by the student at the beginning of each academic year.

Special Fees

These fees are not refundable.

Official Withdrawal

To officially withdraw from the college, students are required to go by the following offices to have their withdrawal slips signed in the order listed below:

1. Student Development Center
2. Housing (Senatobia campus only)
3. Business Office
4. Office of Admissions and Records

Withdrawing from Northwest Center Campuses 

Students will need to complete the withdrawal process at the Center Dean’s office. Since charges are made for a full semester when a student registers, it is important that students clear with the Business Office when they make any changes which might affect their account. In some instances, students will be due a cash refund or credit to their account.

Returned Checks

Any check returned to the College is due in full within seven days plus a $25 service charge.

Note: Students and advisers should be aware that all courses where a grade is earned will impact their total hours attempted (including a grade of “W”) in a semester and apply toward their charges for a term. This includes all formats and methods of delivery. A course that is dropped with a grade earned will result in counting toward the semester hours attempted.

Student Refunds and Disbursements
NWCC has partnered with BankMobile to deliver financial aid refunds including grants and loans to students who have credit balances after all charges have been paid. For more information about BankMobile, visit this link: http://bankmobiledisbursements.com/refundchoices/.
NWCC BankMobile Agreement

If you have any questions about our refund policies, please contact Associate Bursar, Brie Engle at (662) 562-3913 or email bengle@northwestms.edu.

Contact Information
Business Office James P. McCormick Administration Building | Hours: 8:00 a.m. – 3:30 p.m. Monday – Friday | Phone: (662) 562-3216