All Campus Events (ACE) Instructions

ACE (All Campus Events) Instructions

You can also find these instructions here www.northwestms.edu/ACE

For NWCC Campus Offices

A. Named Facilities (will use a form specific to the facility)

Any individual(s) or organization(s) that is interested in pursuing the usage of Northwest campus facilities must first contact the person responsible for the facility that they want to use to see if that facility is available on the date of their event.  Please refer to the list below.

If the venue is available on the date, you and the person responsible for the facility will fill out the appropriate form to reserve it.  Next, the person responsible for the facility will add your event to the ACE calendar here www.northwestms.edu/events and send a copy of the form to Gloria Morrow at the Physical Plant.

  • Fine Arts facilities (click here for form) – this includes the Fine Arts Auditorium, Fine Arts Recital Hall, Fine Arts building and classrooms, the Art building, classrooms and Gallery, the Band Hall and band practice field, and any other facilities associated with Fine Arts.
  • Athletic facilities (click here for form) – this includes any and all athletic facilities, indoor and outdoor.
  • Northwest Farm Arena (click here for form) – this includes any area inside the arena or on the farm grounds in close proximity to the Farm Arena.
    • For usage contact Bud Young at 662-560-3832
  • McClendon Center, indoor & outdoor (click here for form) – this includes gyms, meeting rooms and ROC facilities
  • Haraway Center and all other areas not mentioned above (click here for form)

 

B.Unnamed Facilities (will use the ACE form)

If the facility that you would like to use is not listed above, please contact the division director or office professional who supervises that area to get permission.  Once permission is granted, you will then use the ACE Registration Form to register the event, send it to Pam Wooten, and it will be added to the ACE calendar for easy availability.  Examples of this might be a Continuing Education class that will take place in a classroom outside of normal classroom usage hours or the Student Development Center using the Math & Science Lectorium for a student program outside of classroom usage hours.

You will also use the ACE Registration Form if you are registering anything within your Northwest office.  Examples might be a blood drive sponsored by the nursing department or Student Support Services having a Christmas lunch for their participating students.  These events no longer require “approval” and a simple registration suffices.

Click HERE for the ACE Registration Form

Once registered, the event will be added to our ACE campus calendar located here www.northwestms.edu/events

If you have questions, please contact Pam Wooten at pwooten@northwestms.edu or 562-3968.

For those not associated with Northwest Mississippi Community College

Any individual(s) or organization(s) that are not associated with Northwest Mississippi Community College, and are interested in pursuing the usage of Northwest facilities must contact the appropriate person for the facility they want to use.  Please refer to the list below.

  • Fine Arts facilities (click here for form) – this includes the Fine Arts Auditorium, Fine Arts Recital Hall, Fine Arts building and classrooms, the Art building, classrooms and Gallery, the Band Hall and band practice field, and any other facilities associated with Fine Arts.
  • Athletic facilities (click here for form) – this includes any and all athletic facilities, indoor and outdoor.
  • Northwest Farm Arena (click here for form) – this includes any area inside the arena or on the farm grounds in close proximity to the Farm Arena.
    • For usage contact Bud Young at 662-560-3832
  • Haraway Center, McClendon Center (indoor & outdoor) and all other areas not mentioned above (click here for Haraway Center form , click here for McClendon Center form)

If a requested event requires further investigation for whatever reason, the ACE committee will review and decide if Northwest will allow the event to take place in our facilities.

Members of the ACE committee will be appointed by Dr. Michael Heindl, President of Northwest Mississippi Community College.

Chairperson of the ACE committee is Pam Wooten.

Revised October 2018

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