NORTHWEST MISSISSIPPI COMMUNITY COLLEGE
ADMINISTRATIVE ASSISTANT TO AVP FOR STUDENT SERVICES AND ENROLLMENT MANAGEMENT
POSITION:Administrative Assistant to the AVP for Student Services and Enrollment Management
The Administrative Assistant will ensure that the Office of Student Services and Enrollment Management operates efficiently, effectively, and professionally. This position will provide confidential executive level support and assistance to the Associate Vice President for Student Services and Enrollment Management and will interact with administration, faculty, staff, students, parents, and visitors. This position is a full-time, 12 month non-exempt position.
The Administrative Assistant must be detail oriented, possess excellent verbal and written communication skills, and have the ability to maintain confidentiality.
Essential Duties and Responsibilities:
- Provide a professional, helpful, welcoming atmosphere and a positive attitude for faculty, staff, students, families, callers and visitors of the Office of the Associate Vice President for Student Services and Enrollment Management.
- Serve as a liaison for the associate vice president to ensure the most effective coordination and communication between administrators, faculty, staff, students, and other agencies.
- Maintain current knowledge of student services policies, rules and regulations, and assist in the development of departmental procedures.
- Prepares agendas and minutes for appropriate councils/committees, with guidance from the Associate Vice President.
- Serve as first point of contact for the division of Student Services and Enrollment Management, providing excellent customer service and responding to inquiries.
- Handle and process all purchasing and travel authorizations for the Office of Student Services.
- Assist with the logistics and planning of major and special events hosted within Student Services, such as the Hall of Fame, Miss NW pageant, etc.
- Maintains the Associate Vice President’s appointment calendars, schedules appointments, receives and screens callers, coordinate meetings and appointments for the Office of Student Services.
- Prioritizes and logs student complaints and/or grievances; respond as requested by the AVP.
- Compose, edit, and proofread correspondence. Research and create various reports as requested by the AVP.
- Provide support to the Office of Student Services administrative leadership (Dean of Student Services and Dean of Enrollment Services) as needed.
- Coordinate the development and implementation of the Office of Parent Services. Effectively direct, plan, coordinate and manage all aspects and logistics of the Parent orientation and welcome sessions as well as other parent education programs or department events.
- Serve as a contributing staff member in a team-oriented and collaborative environment, functioning capably in an energetic, fast-paced and growing department.
- Answer phone and direct all incoming calls to appropriate party promptly and efficiently and/or take accurate messages, relay messages to appropriate individuals in timely manner and return calls as needed.
- Prepare documents as necessary utilizing Microsoft Office software.
- Performs other duties as assigned.
Minimum Position Requirements:
Associate’s degree required. Computer proficiency in Microsoft Office Suite is required to create complex spreadsheets, documents, and databases. Prior related experience is required.
Bachelor’s degree preferred. Experience is higher education or educational setting desired. Advanced skills in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. Creative individual who can handle high-level problem solving and execute tasks with minimal supervision.
Knowledge, Skills, and Abilities Required:
Strong organizational, interpersonal, and oral and written communication skills.
Demonstrated ability to work with diverse academic, cultural and ethnic backgrounds of community college students and staff.
Competency in the utilization of computer technology used for communication, data gathering and reporting.
Ability to handle sensitive issues and information with confidentiality and discretion
A strong public service orientation to work well with administration, faculty, staff, students, parents, and visitors.
This position requires the physical ability to:
Function in an office environment performing work of primarily a sedentary nature with some requirement to move about campus and to off-campus locales.
Use hearing and speech to make presentations to groups and carry on conversations over the phone and in person.
See with sufficient visual acuity to read, recognize printed materials, and computer screen.
Use hand/arm/finger dexterity to retrieve work materials and operate standard office equipment.
Work a flexible schedule which may include evenings, weekends and split schedules.
Work is performed indoors where minimal safety considerations exist. Work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity, continuous sitting. Lifting and moving up to 25 pounds, reaching, pushing, pulling, climb step stool/ladder (set up for events).
Interested candidates should submit a complete applicant packet which includes the following documents:
POSTED: July 6, 2020
DEADLINE FOR APPLICATION
- Letter of Interest
- Application for employment
- List of three to five work references including name, address, phone number and email address
- Unofficial transcripts from colleges attended
- Official transcripts are required if an offer of employment is accepted
: July 13, 2020
Northwest Mississippi Community College does not discriminate on the basis of race, color, national origin, sex, disability, religion, gender identity, age, or status as a veteran or disabled veteran in all its programs and activities.
Northwest Mississippi Community College prohibits sexual harassment and all forms of sexual violence, regardless of sex, gender identity or sexual orientation. The following have been designated to handle inquiries regarding non-discrimination policies: Americans with Disabilities Act of 1990/Section 504 of the Rehabilitation Act of 1973: Disability Support Services Coordinator, Tate Hall, P.O. Box 5555, 4975 Highway 51 North, Senatobia, MS 38668, telephone number 662-562-3309, e-mail address email@example.com
; Title II of the Age Discrimination Act: Vice President for Finance and Administration, James P. McCormick Administration Building, P.O. Box 7017, 4975 Highway 51 North, Senatobia, MS 38668, telephone number 662-562-3216, e-mail address firstname.lastname@example.org
; Title IX of the Educational Amendments of 1972/Title VII of the Civil Rights Act of 1964: Associate Vice President for Student Services and Enrollment Management, Tate Hall, P.O. Box 7010, 4975 Highway 51 North, Senatobia, MS 38668, telephone number 662-562-3409, e-mail address email@example.com